Joining the Club

I or my child wish to join, what is the process?

Contact the relevant team / age group leader who will provide you with a Spond App registration link and guide you through joining and the membership process. Alternatively contact Steve Brook at membership@sevenoaksrugby.com

What information is required for the registration and how does this differ between a child or adult?

For a child you will need to provide first name, surname, date of birth, gender, address, RFUID (where available) and for the guardian(s) the name, email and phone number. Note - do not enter the parents or child’s phone number or email in the Member’s fields. Do not enter the adult details in the general member fields, only guardian.

For an adult provide all the information, ensure the contact phone number end email are provided.

Is there a trial period for new junior (mini, youth & academy) rugby members?

Yes.

New junior rugby members may participate for up to three weeks before membership becomes mandatory.

After the trial period, anyone wishing to continue participating must complete registration and pay the applicable membership fee.

If I join the club later in the season, is there a reduced rate?

If members join before Christmas then a full membership fee is due. Members joining after Christmas will need to pay 50% of the membership fee.

My child is an Under-5 player, do they need to pay a membership fee?

No.

Children in the Under-5 age group pay fees per session. We do though encourage the parents / guardians of Under 5s to become Social Members of our Club.

Membership Period and Renewal

When does the membership period start?

The membership year runs from 1 July to 30 June each year. Membership benefits and eligibility apply during this period.

What are this years membership fees?

What happens to my membership card and benefits during the renewal process?

• Membership cards are deactivated at the end of June each year

• Cards are reactivated once membership payment has been received.

• Membership card benefits are only available to fully paid-up members.

I am a new member or never received a membership card, when will I get mine?

New membership cards will be available for collection in person three days after receipt of your membership payment.

Cards can be collected from the Clubhouse bar during normal Club opening hours.

Membership cards are only issued to adults

What happens if I loose my membership card?

Please report this as soon as possible using the membership email or in person at the Club bar. Replacement membership cards are available at a cost of £10 from the Club bar during normal opening hours.

Membership Payments

How do I pay mine or my child’s membership?

Membership payments should be made through the Spond application.

Exceptions may be considered for certain social members who do not have access to a smartphone or are unable to use the application.

How long do I have to pay?

For membership renewals, payment is due by 31st July.

For new members, payments are due within 21 days of issue.

Members will receive notifications and reminders according to the following timetable:

Date Action

Approximately 24 June Advance notice via Club Newsletter and Spond App

1 July Membership payment request is issued via Spond App

1 August First reminder

1 September Final reminder

Can I pay by instalments?

Membership fees are normally payable as a single payment.

Instalment arrangements and accessing the Club's benevolent fund where membership fees present a barrier to playing rugby, may be considered where genuine financial hardship exists. Members should contact the Membership Secretary before the payment deadline.

What is the additional Spond fee that I have to pay?

We’ve chosen Spond to make membership payments integrated, easier and more secure for everyone. As part of using this service, Spond applies a 2.5% payment processing fee and a 20pence transaction fee. These are Spond charges rather than an additional fee from the club, and it allows us to keep membership administration simple and efficient.

We appreciate your support and understanding.